Damai Secondary School - Computerised Accounting Systems



The accountant’s role has been traditionally regarded as one of gathering, recording and reporting financial information of a business for users such as managers, government, banks, creditors and others.

However, with the advancement in technology, the accountant’s role has changed significantly. It involves more than producing and interpreting accounting records and reports. Accountants nowadays are also information managers. They must be able to manage, coordinate, communicate, persuade, interpret and analyse information that they come across.

Besides having a good grasp of accounting knowledge, accountants should also be able to communicate effectively with other technical specialists such as programmers and system analysts. They are also involved in the organization’s systems development to ensure that the computerized accounting systems meet the needs of the organization. They may be asked to provide advice regarding the cost of developing, operating and enhancing accounting information systems. Thus, it is essential for accountants to be able to appreciate the impact of technology on accounting systems.

All accounting systems, whether manual or computerised undergo the same process of input, processing and output. Therefore, it is necessary for controls to exist even within a computerised accounting system to prevent errors and fraud from occurring during the data entry and data processing stage. This will help ensure that the information obtained from the system is reliable and accurate.

Divide yourselves into groups of 4.

Each group will be assigned to examine the advantages and disadvantages of using computerised accounting as opposed to manual accounting.

Determine the accountant’s role in light of the shift from manual accounting systems to computerized accounting systems. In what ways has the role changed?

Using Powerpoint, present your findings to the rest of the editorial team (i.e. the class).

Write an article based on the findings of your research and submit it to the chief editor (your teacher!).

To accomplish the task, these are the steps each of the following groups will have to undertake :

First you'll be assigned into a team of 4 students.

Each of the students is to pick one of the following roles to take in this inquiry quest:


Resource Manager

Ensures that the team stays on task and keeps to the schedule planned for this project
Keeps a file on the material that have been collected for the task


Technical Producer
Helps to edit the text In charge of putting the report together

Use the online resources made available in this Webquest for gathering the information you need to write your report. You are encouraged to use additional resources not provided in this Webquest.

Now that you have done your research and is an expert on one topic within the inquiry, share the findings of your research with members of your team.

Next come the creative part of the process. Brainstorm on ways of organizing your information to write the report and how you are going to present your report to the class.

Present your findings to the rest of the class. Write your report and submit it.

http://www.studentcentral.co.uk/ computerised_accounting_system_9969/
http://www.clearlybusiness.com/finance/ ab_computerised_bookkeeping_versus_manual.jsp

Catergory / Marks Awarded
Quality of Information
Information clearly relates to the main topic. It includes several supporting details and/or examples. Information clearly relates to the main topic. It provides 1-2 supporting details and/or examples Information clearly relates to the main topic. No details and/or examples are given. Information has little or nothing to do with the main topic.
Accurately describes several dominant elements or principles. Uses multiple criteria to judge. Accurately describes a couple of dominant elements and principles. Uses 1-2 criteria to judge. Describes some dominant elements and principles. Tries to use a criteria to judge but does not apply the criteria accurately Has trouble picking out the dominant elements. Evaluates based on personal opinion.
All sources (information and graphics) are accurately documented in the desired format. All sources (information and graphics) are accurately documented, but a few are not in the desired format. All sources (information and graphics) are accurately documented, but many are not in the desired format. Some sources are not accurately documented.
The group worked well together with all members contributing significant amounts of quality work. The group generally worked well together with all members contributing some quality work. The group worked fairly well together with all members contributing some work. The group often did not work well together and the game appeared to be the work of only 1-2 students in the group.
Oral Presentation
Well-rehearsed with smooth and interesting delivery that holds audience attention. Rehearsed with fairly smooth delivery that holds audience attention most of the time. Delivery not smooth, but able to maintain interest of the audience most of the time. Delivery not smooth and audience attention often lost

As a result of your research, you would have realized that although computerised accounting systems are labour-saving, it is not without disadvantages. An accountant is not made redundant with the introduction of computerised accounting but his job scope is redefined such that he is able to add value to the managing of the organization concerned.

Now that you have found out more about computerised accounting systems and how they affect accountants, be ready to share your findings with the rest of your classmates!


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